Banquet Room Rental

Sun & Sail Banquet Room Rental

Banquet Room Rental Fees

1 Room (seats up to 60 people – no dance floor available with 1 room rental)

Lake Forest II Member Pricing:
• With no bar/alcohol $450 on Fridays and Sundays, and $600 on Saturdays
• With a bar $525 on Fridays and Sundays and $675 on Saturdays
A $200 deposit is required from Lake Forest II members for the rental of one room.

Nonmember Pricing:
• With no bar/alcohol $500 on Fridays and Sundays, and $650 on Saturdays
• With a bar $575 on Fridays and Sundays and $725 on Saturdays
A $400 deposit is required from nonmembers for the rental of two rooms.

2 Adjacent Rooms (seats up to 100 people)

Lake Forest II Member Pricing:
• With no bar/alcohol $550 on Fridays and Sundays, and $700 on Saturdays
• With a bar $625 on Fridays and Sundays and $775 on Saturdays
A $400 deposit is required from Lake Forest II members for the rental of two rooms.

Nonmember Pricing:
• With no bar/alcohol $650 on Fridays and Sundays, and $800 on Saturdays
• With a bar $725 on Fridays and Sundays and $875 on Saturdays
A $600 deposit is required nonmembers for the rental of two rooms.

3 Rooms (seats up to 220 people)

Lake Forest II Member Pricing:
• With no bar/alcohol $650 on Fridays and Sundays, and $800 on Saturdays
• With a bar $725 on Fridays and Sundays and $875 on Saturdays
A $600 deposit is required from Lake Forest II members for the rental of three rooms.

Nonmember Pricing:
• With no bar/alcohol $800 on Fridays and Sundays, and $950 on Saturdays
• With a bar $875 on Fridays and Sundays and $1025 on Saturdays
An $800 deposit is required from nonmembers for the rental of three rooms.

Price includes: Table and chair setup. Dance Floor setup is included with the rental of 2 or 3 rooms. Use of the patio (with rentals including Banquet Rooms 1 and 2), use of the catering kitchen, 4 hours for the party, 3 hours prior for decorating, and 1 hour afterward for clean-up.

Rentals must end by 12:00 a.m. Friday and Saturday, and 8:00 p.m. Sundays. Additional Time must be approved by the Rental Coordinator in advance, and costs $100 per hour.

With amphitheater rental (For wedding ceremony) – 1 hour included with Banquet Room Rental without any setup (ie. using rental chairs) or $150 for 1 hour with the Association setting up chairs and a table.

Note: In accordance with State Alcoholic Beverage Control Regulations (section 23-300), all alcoholic beverages must be provided and served by the association: liquor may not be brought in.

Please contact Kaya Francis at 949-586-0860 x20 • kfrancis@lf2.org • to inquire about availability of dates. Rooms may be reserved up to one-year in advance for LFII members, and 6 months for nonmembers.

Insurance Requirements for Banquet and Bar Rentals -An original insurance certificate (obtained through the homeowner’s/host’s insurance agent) must be submitted no later than one month prior to the function date, with coverage for the function date in an amount not less than $300,000 general liability, with the Lake Forest II Master Homeowners Association named as “Additional Insured”. If the rental will have a bar, Host Liquor Liability must be included on the certificate.

In the event that an original insurance certificate cannot be obtained through the renting homeowner’s/host’s insurance policy, a special one-day event policy must be purchased by the renting homeowner/host, naming Lake Forest II Master Homeowners Association as “Additional Insured” for general liability in an amount not less than $300,000.00.  Some companies that provide these certificates:

http://www.wedsure.com
http://www.eventhelper.com
http://www.markeleventinsurance.com

Use of any Club facilities other than the room(s) being reserved is not permitted.

Please contact Kaya Francis at 949-586-0860 x20 • kfrancis@lf2.org · to inquire about availability of dates.  Rooms may be reserved up to one-year in advance.

FAQs

Sun & Sail Banquet Rooms

  • I am interested in renting the banquet rooms or the bar for a party. What now?
    • Please call Kaya Francis at 949-586-0860 x20, or email kfrancis@lf2.org to check availability of your date.
    • If the date is available, Kaya will put a temporary hold on it if you choose.
  • What is required to confirm the date is ours?
    • A $200 per room cleaning deposit will confirm the date for homeowners (on title). The nonmember deposit requirement is $400 for a 1 rooms rental, $600 for a 2 room rental, or $800 for a 3 room rental. The deposit will be returned after the party providing all conditions of the rental are met.  The deposit is NOT deducted from the party fees.  The deposit will be mailed to the homeowner or host 7-14 days after the rental.  A contract is required from the homeowners or host, and can be obtained from the Rental Coordinator.
    • Insurance Requirement – An original insurance certificate (obtained through the homeowner’s insurance agent or a third-party insurance company) must be submitted no later than one month prior to the function date, with coverage for the function date in an amount not less than $300,000 general liability, with the Lake Forest II Master Homeowners Association named as “Additional Insured”. Must include “Host Liquor Liability” if the rental has a bar of any sort.
  • How does the bar work if we decide we want one available?
    • We will work with you on the type of bar you want to have. We have beer, wine, and a full selection of liquor available.  You can choose to host a portion of the bar, host the entire bar bill, or have a cash bar available to your guests.  The association provides the alcohol and the bartender.  Drinks are charged to the guests or the host on a per-drink basis.  The bar does not provide soda or water except those in mixed drinks. The bar cannot accept credit cards – cash only, please. Please note that a tip is required on hosted bars – 15% of the hosted portion payable directly to the bartender after the rental.
  • What types of tables are available to me?
    • The association will set up your tables, chairs, and a dance floor for parties with 2 or 3 rooms. We have 6’ and 8’ banquet tables, 5’ round tables, one 4’ round table, and one 4’ square card table.
  • How do I know what my setup will be?
    • Party hosts will meet with Kaya at least two weeks prior to the event date to develop the floorplan. A copy of the floorplan will be available to the host to assist with linen ordering, etc.
  • What does the Association provide?
    • The Association will provide tables and chairs, and a dance floor for rentals of 2 or 3 rooms. A staff member will be present for the duration of your party to answer questions.  If you have requested a bar, a bartender will be present as well.  Alcohol, plastic cups, and bar napkins are provided by the Association.  Trash cans and liners will be available for your clean-up.  The bar cannot serve glassware – please do not rent glasses for the bar.  We are not able to provide tools, a ladder, extension cords, speakers, sound equipment, tape, scissors, etc.
  • What types of food and entertainment are allowed?
    • The association allows hosts to bring in a DJ or a band. Also, homeowners are welcome to use any caterer they choose.  The association does not provide any audio or visual equipment – the speakers in the banquet rooms are not available  for use.
Forms available for download:

Exclusive Use Banquet Information

Rental Agreement and Contract

Vendor List

Tables and Chairs

Banquet Room Floorplan with Dimensions

Business Meeting Rental Information

Please see the BAR tab for information about renting the Adult Lounge

 Click here for some amazing Sun and Sail Wedding Photos 

lake-forest-wedding-3
lake-forest-wedding-5 

Adult Lounge Rental

 2015-09-29 11.28.49All guests must be 21 or older. Limited dates and time available.  Payable no later than two weeks prior to function:
Seats up to 35 people • With or without a bar – $250

Price includes: Use of Adult Lounge Area for 3 hours, 30 minutes prior for set-up and 30 minutes for clean-up.  Use of patio with additional seating.  Price includes staff member or bartender.

Additional Time – (Must be approved by the Rental Coordinator in advance) @ $100 per hour

2015-09-29 11.29.38

If you would like to inquire about a specific date, please enter the date, approximate number of people, area of the Club (Banquet Room(s), Adult Lounge, Youth Center, Conference Room, or Amphitheater) you wish to rent, whether you would like to have alcohol service, and the best way to reach you.

 

Are you looking for an insurance certificate for a party?  If you are unable to obtain an additional insured certificate through your homeowners insurance company, 2 great resources are: http://www.wedsure.com and http://www.eventhelper.com.  They offer instant, printable certificates starting at $95, with liquor service included.

 
 
 

 

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